Stop eating UNFI and KeHE deductions.
We flag every disputable line, watch the 48-hour KeHE clock, and build the dispute packet in one click — start free, no demo, no contract. Built so a two-person finance team can fight back without hiring a broker or a consultant.
- Shortage claimKEHE-UDR-1187 · 31:12 left$1,240.00Disputable
- Off-invoice promoKEHE-PROMO-0410 · contractual$862.40Valid
- MCB — complianceUNFI-MISC-CHB-0043 · 162 days left$517.25Disputable
- Scan fee (over rate)UNFI-SCAN-2291 · check contract$389.10Needs review
- Unloading discrepancyKEHE-UDR-1102 · UDR closed — 180-day path$2,051.75Disputable
Your remittances are sitting in inboxes — and most of them have a clock running.
Parse once, know everything.
Upload your UNFI or KeHE remittance PDF. Every deduction line gets a plain-English label — scan fee, shortage, compliance, MCB, promo, off-invoice, shrink — and a Valid, Disputable, or Needs-Review flag. No spreadsheet gymnastics. No guessing what “UNFI-MISC-CHB-0043” means.
Retailers covered at launch: UNFI + KeHE. Kroger and Sprouts in the roadmap.
The 48-hour clock is not optional.
KeHE’s Unauthorized Deduction Reversal window is 48 hours from the remittance date — then it compresses to a 6-month hard cutoff. Every KeHE deduction gets a live countdown: green means you have time, yellow means act today, red means we shift you to the 180-day path.
One-click dispute packet.
We build the complete K-Solve (KeHE) or ePASS (UNFI) dispute packet — the right form, the right deduction codes, your backup documentation, the body text — ready to submit through your own portal login. We don’t ask for your password. We don’t touch the portal. That’s a deliberate choice.
Taxonomy that maps to your business.
Every line maps to a taxonomy built from real UNFI and KeHE remittance formats — not a generic AR template — so you know what’s contractual vs. disputable and your controller gets a monthly deduction report that’s actually usable. Growth includes QuickBooks Online sync straight to the right GL account.
How it works
Upload your remittance
Drag in your PDF from UNFI or KeHE. Every deduction line comes back in under two minutes with taxonomy labels and a Valid / Disputable / Needs-Review flag. The free tier covers this for 5 uploads a month — no credit card, no demo call.
Review the flags
See exactly which lines are Disputable, with a plain-English reason and the deadline status. Click any line for the deduction code, the contract clause it may conflict with, the documentation you’ll need, and the time remaining.
Build the packet and submit
Click “Build Dispute Packet.” We assemble the correctly formatted K-Solve or ePASS packet — per line or as a batch. You download it, log into your portal with your own credentials, and submit. No broker. No consultant. No 20% contingency fee.
Pricing
Built for brands that want to fight back without spending more than they recover.
Free
Parse and flag your remittances at no cost, forever.
- 1 distributor (UNFI or KeHE)
- 5 remittance uploads per month
- Full parse + deduction taxonomy labels
- Valid / Disputable / Needs-Review flags on every line
- No dispute packet (upgrade to unlock)
- No deadline countdowns (upgrade to see clocks)
Growth
Founding priceFor the brand that’s ready to actually dispute.
- Both UNFI and KeHE
- Unlimited uploads
- Live deadline countdowns (48-hr UDR + 180-day cutoff)
- One-click dispute packets (K-Solve + ePASS formatted)
- QuickBooks Online sync to the right GL account
- Up to 5 team seats
- 14-day trial — packet unlocked on day 1
Scale
For multi-SKU brands with a real finance function.
- Everything in Growth
- Unlimited team seats
- Custom taxonomy mapped to your chart of accounts
- Multi-entity support (up to 3 entities)
- Priority support
Recovery
Done-for-you dispute lane. 3-month minimum.
- We build every packet; you approve and submit
- Floor + contingency pricing keeps incentives aligned
- For brands with $500K+ annual UNFI/KeHE revenue
- Minimum 3-month engagement
Trust and security
Lead with control. You keep your logins, your data, and your exit.
Your credentials never leave your hands.
We do not ask for your UNFI or KeHE portal username or password, and we never log into distributor portals on your behalf. You upload the remittance; we build the packet; you submit it yourself. That’s the design — not a limitation. Some tools store your portal credentials and submit automatically. We looked at that model and decided against it: portals have terms of service, and you shouldn’t have to hand a third party your login to get a dispute packet.
Your remittance data stays yours.
Your PDF is parsed to produce the deduction data in your account. We do not sell, share, or aggregate your remittance data with other brands, or use it to train models without your permission.
Read-only where possible.
The QuickBooks Online integration reads your chart of accounts for GL mapping. Write access posts only the deduction entries you approve — to the accounts you select — and you can revoke it any time from within QuickBooks.
No lock-in.
Month-to-month on Growth. Cancel any time. Export your deduction history as CSV whenever you want.
We’re not live yet — and that’s exactly why we’re offering this.
Deduction Clerk started as an internal tool our founder built while COO of a growing beverage distributor — automating his own deduction workflow. Before we build the general version, we’re offering 20 founding spots at $189/month to brands that want to shape what gets built.
- Price locked at $189 for the life of the account
- Direct input on the retailer roadmap — Kroger? Sprouts? Tell us what’s hitting you hardest
- Priority beta access — first to upload a real remittance
- Founding member badge on your account
Reserve your founding spot with a $189 deposit — applied to your first month. Fully refundableif we don’t launch or if the product doesn’t match what we described.
We’ll reply within one business day. No sales pitch — just a real conversation.
Frequently asked questions
Do you automatically submit disputes for me?
No. Deduction Clerk builds the packet; you log into your distributor portal with your own credentials and submit it. We made this choice deliberately — portal terms of service restrict automated third-party logins, and your credentials shouldn’t be stored by a vendor.
What remittance formats can you read?
At launch: UNFI (ePASS) and KeHE (K-Solve) — the two largest natural/specialty distributors. Kroger and Sprouts are on the roadmap; founding customers have direct input on what comes next.
What counts as “Disputable”?
Our taxonomy flags a line as Disputable when the deduction type and amount pattern suggests it may fall outside standard contractual terms — scan fees above agreed rates, shortage claims without a delivery discrepancy, compliance deductions without a matching violation notice, and similar. We flag it; we don’t make a legal determination. You and your broker or controller make the call — we build the packet once you decide.
What’s the KeHE 48-hour UDR window?
KeHE’s Unauthorized Deduction Reversal process requires you to flag a dispute within 48 hours of the remittance date to use the fastest resolution path. After that you’re on the standard 180-day timeline. Most brands miss the window not because they decide not to dispute, but because nobody saw the flag in time. We show a countdown from the moment you upload.
What’s the UNFI MCB opt-in?
UNFI can lump-sum chargeback your account in a way that makes individual line disputes impossible unless you’ve opted into MCB detail files by emailing [email protected]. If your uploads suggest you’re on lump-sum, we’ll flag it and walk you through the opt-in. (It’s also covered in our free UNFI Survival Kit.)
Is my data secure?
Your remittance PDFs and deduction data are encrypted at rest and in transit. We don’t share or aggregate your data, and you can export and delete your account at any time.
Is there a setup fee or a demo required?
No to both. Start free with your first upload — no call required.
What if I want to cancel?
Month-to-month plans cancel anytime, effective at the end of the current billing period. No penalty.
Want the deep dives? Read the deduction-defense guides →